Architectural review: approval for exterior work
Review the community standards, gather the required documents, and send in your Architectural Review Board (ARB) application before beginning exterior work.
Ask first, then build
Any change to the outside of your home or lot goes to the Architectural Review Board first. The review keeps the neighborhood looking the way it did when you bought, and it protects you: the application form makes you responsible for removing work that was never approved.
What to include with your application
Please prepare the following before you send your application:
Has the alteration already been made?
A $100 fee must be included with an application submitted after work has been completed. Payment of the fee does not waive the community standards or guarantee approval.
Send in your ARB application
The application is a printable form. Fill it in, sign it, and send it with your supporting documents to the Association Manager, who checks it for completeness before the Architectural Review Board (ARB) sees it.
Review the community standards
Read the standards that apply to your project before you fill anything in. Two things need no application: repainting in your existing colors, and replacing a dead plant with the same kind. Everything else outside the walls of the house does. The paint schemes are in Exhibit H, and fencing, mailboxes and signs each have an exhibit of their own.
Read the StandardsDownload and print the application
The form is two pages. Page 2 is where you describe the alteration in detail.
Download the Application (PDF)Fill it in and sign it
Complete every section. Every owner named on the deed must sign the application.
Gather your supporting documents
Everything in the checklist above, as PDF files or clear photos.
Email the whole packet
Scan the signed application and every supporting document as PDF files and send them in one email to the ARB mailbox, which the Association Manager checks:
modificationsavalonvillage
Prefer paper? Mail or drop off the packet at the Association Manager's office, 681 Oak Chase Blvd, Spring Hill, FL 34609, Attn: Architectural Review.
Submit your ARB application
Fill in every required field and upload supporting documents that are easy to read. If anything is missing, you will be asked for it before the application is reviewed.
Your application was received.
A copy has been sent to .
- The Association Manager checks the application for completeness and may ask for more information.
- The Architectural Review Board reviews it at its next monthly meeting (third Tuesday). Per the association's application, allow 30 to 45 days.
- You receive the decision in writing at the address above.
Do not begin work until you have written approval.
After you submit
The Association Manager confirms your application has been received. The manager checks your packet for completeness, asks for anything that is missing, enters it into the association's management system (Vantaca), and then emails you that it is in the queue. If that email never arrives, the application has not reached the manager: send it again.
The ARB reviews it at its next meeting. The Architectural Review Board meets on the third Tuesday of each month, and complete applications go to the next meeting. The dates are on the community calendar.
The decision comes in writing right after that meeting. The ARB answers every application one of three ways: approved, approved with conditions, or declined. The letter goes out through Vantaca by email, or by mail if there is no email address on your application. The application form says to allow 30 to 45 days in all, which covers the wait for that meeting.
Start only when the approval letter is in hand. Work begun before then is treated as an after-the-fact application, which carries a $100 fee. An approval is good for six months; after that a new application is needed. If the ARB declines your plans, you may appeal in writing to the Board within 30 days.